Wedding Coordinators

 

Don’t be surprised once you have announced your engagement that amongst the congratulations you will start to hear the horror wedding stories.

 

You know the stories I am talking about; ‘the photographer left the lense cap on’, ‘the best man lost the rings down the toliet’ etc etc etc.

 

Personally, I have lost count of the number of times over the years bride and grooms have rung me weeks before the wedding, sharing their issues with the reception.

 

On reflection, I think many of these reception issues come about because the reception function coordinators regulary change their jobs. I don’t have statistics on this but I bet the average time would be around 18 months.

 

This means if you have establised a realationship with the function coordinator at the time of booking, by the time your wedding comes around don’t be surprised if someone new is looking after your wedding now.

 

It isn’t the change of a new coordintor that is exactly the problem but the change over of information.  Anything written down of course is as they say ‘in writing’ but it is the ‘little verbal notes’ that are forgotten.

 

For example at the time of inspecting the reception before booking, you ask “are our guests allowed to mingle in the courtyard before we arrive”.  The response is “guests usually mingle in the foyer beforehand but if you prefer we can make the courtyard available”.

 

This is one of those ‘little verbal agreements’ that if not written down is easily forgotten or lost if the coordinator leaves.

 

A very simple suggestion is to send an email to confirm any of those ‘little verbal conversations’ and ask for them to respond.  Then you will be able to prove later, all your past agreed conversations.

 

Not a bad idea to use this strategy with all your wedding suppliers.